Job description
Waracle is looking for an Office Manager to join our world-class digital technology consultancy. We are home to a diverse, smart, curious, and ambitious community of specialists in technology-driven transformation. We help our clients innovate and create intelligent digital products, thriving on complex challenges to deliver business-critical IT projects.
As our Office Manager, you aren’t just maintaining a space—you are the primary driver of our connection-led culture. You are a solid performer who operates with high autonomy, ensuring our physical environments are a competitive advantage for talent retention and client impressions. You move beyond following procedures to defining them, ensuring that as Waracle scales, our community remains consistent, safe, and high-energy.
This is a Glasgow-based role with regular travel to our other sites to ensure a consistent, vibrant experience for all our teams.
Key Aspects of the Role
- Strategic Experience & Cultural Leadership: You will act as the face of our Glasgow hub and the “Brand Guardian” for our physical spaces, ensuring every team member feels part of the Waracle community from day one.
- Community Connection: Working closely with our Communications and Engagement Manager, you’ll lead the logistics for meet-ups and celebrations, owning the physical setup and high-energy atmosphere of our “Last Thursday” events.
- Operational Excellence: You’ll oversee the maintenance ecosystem, managing relationships with landlords and vendors while negotiating contracts to ensure quality and value.
- Office Optimisation: You will use data and feedback to suggest layout changes that improve collaboration, moving beyond “fixing things” to strategically evolving how we work.
- Project Leadership: Act as the lead for office transitions, moves, or refurbs, managing everything from space planning to change management.
- Governance & Safety: You will own the security protocols and health and safety management, ensuring all audits and risk assessments are legally compliant and up to date.
What you'll bring
- A Champion Mindset: You are naturally professional, outgoing, and inclusive. You love building community and making people feel welcome.
- Independence: You are a proactive problem-solver who "sees around corners" to prevent issues before they arise.
- Collaborative Influence: You have the confidence to influence team decisions and hold vendors accountable to high standards.
- Technical Knowledge: A strong understanding of Facilities Management (FM) best practices, health and safety legislation, and workplace design trends.
- Tech Savvy: Proficiency in Slack, G-Suite, and procurement tools, with a curiosity to learn new workplace management software.
Recruitment process
- Initial Chat: You’ll have a call with your dedicated Talent Acquisition Partner to talk about Waracle, your career goals, and the “important stuff” like salary and benefits.
- Two-Stage Interview: You’ll be invited to showcase your skills and find out more about the role.
- Supportive Onboarding: Your Talent Partner will guide you through the whole process right up to your first day.
Our Benefits
We believe in supporting our team, inside and outside of work. Here's a glimpse of what you can expect:
You'll receive 27 days of annual leave, plus 8 bank holidays, totalling 35 days of holiday to unwind and pursue your passions.
Plan for retirement with our company-matched 5% pension contribution. For added peace of mind, we also offer a Death in Service benefit, providing 2 x your annual salary for your loved ones.
Our Medicash Health Cash Plans help cover everyday healthcare costs, complemented by an Employee Assistance Programme for confidential support, and Group Sickness Cover for peace of mind.
We champion hybrid working, providing a home office setup budget to ensure you're comfortable and productive wherever you are.
Invest in yourself with access to Udemy Business and a dedicated learning and development budget for continuous growth.
Make the most of our Cycle to Work Scheme, and enjoy exclusive gym and retail discounts.
Our enhanced parental leave policies include support for fertility journeys, recognising diverse family needs.
We foster a vibrant culture with regular fun meet-ups and lunch on us in the office once a month. You'll also have the opportunity to make a local impact through Spirit of Waracle, our initiative for getting involved in charitable causes locally, building strong team bonds and giving back.
Our values
To make the world a better place through impactful software
We take pride in delivering high quality work and seeing the impact it has. We are curious, proactive, and always learning; continuously improving ourselves and our skills. We strive for excellence in everything we do. We see every opportunity as a chance to raise the bar - for Waracle, our clients, and for our own professional growth.
We succeed together: whether we’re leading, supporting or learning. We lead with empathy, working as a unified team to understand and appreciate other people’s perspectives and experiences. This commitment to one another empowers everyone to do their best work and reach their full potential. We build trust, celebrate every contribution, and create a space where everyone has the opportunity to shine.
We have big goals, but we don’t try to do everything. We know there are a limited number of hours in a day, so we make every one of them count. We accomplish this by regularly pausing to assess the potential impact of our work, prioritising what matters most and then acting with purpose.
We are transparent in how we think and act. We seek and share context, give and accept feedback, and communicate openly. We take full ownership of what we deliver as individuals and as a team, and hold ourselves accountable. This openness and accountability gives us the clarity and purpose to deliver at our best.
We love what we do and find the fun in each day, celebrating our shared successes and the satisfaction of doing hard work well. We’re in this together, creating space for connection, laughter, and fun. When we look after our clients and each other, and do work we’re proud of, we go home happy.
Frequently-asked questions
Here are some of the things that people tend to ask about working at Waracle.
Absolutely! At Waracle, we welcome both permanent and contract applicants. Each job posting indicates if it's open to contract applications. We offer a diverse range of projects, both within and outside IR35 regulations, catering to various preferences and expertise levels.
We work on a Hybrid working model and offer flexible working hours. We're spread across 4 vibrant UK offices, but our teamwork isn't confined to those spaces, it's all about collaboration! While using the office is encouraged for our teams to work together, each of us has a home office setup, relishing the freedom of hybrid workstyles. As of now, remote work outside the UK isn't part of our standard practice.
We always want to hear from talented people, join our talent pool 👇 and we'll contact you when a new opportunity becomes available.
Equal Opportunities
We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, gender, disability, religion/belief, sexual orientation or age.
We are not accepting applications from recruitment agencies.
